Privacy Practices
Notice of Privacy Practices
THIS NOTICE DESCRIBES HOW MEDICAL AND MENTAL HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
At Omni Wellness, we are committed to protecting the privacy and confidentiality of your health information. This Notice of Privacy Practices (“Notice”) describes how we may use and disclose your protected health information (“PHI”), your privacy rights, and our legal duties under the Health Insurance Portability and Accountability Act (“HIPAA”) and applicable state laws.
Our Responsibilities
Omni Wellness is required by law to:
Maintain the privacy and security of your protected health information
Provide you with this Notice explaining our legal duties and privacy practices
Notify you if a breach occurs that may compromise the privacy or security of your information
Follow the terms of this Notice currently in effect
How We May Use and Disclose Your Information
We may use or disclose your protected health information for the following purposes:
Treatment
We may use and share your information to provide, coordinate, or manage your mental health treatment and related services.
Examples include:
Communication between therapists, psychiatrists, or other healthcare providers
Treatment planning and coordination
Referrals to specialists or support services
Payment
We may use and disclose your information to bill and receive payment for services provided.
Examples include:
Submitting claims to insurance companies
Verifying insurance eligibility
Collecting payment for therapy or counseling services
Healthcare Operations
We may use your information for healthcare operations necessary to run our practice.
Examples include:
Quality improvement activities
Staff training and supervision
Licensing and accreditation activities
Business management and administrative functions
Appointment Reminders and Communications
We may contact you regarding:
Appointment reminders
Scheduling changes
Wellness information
Follow-up care
Communication may occur via:
Phone
Email
Text message
Patient portal
You may request limitations on communication methods at any time.
Individuals Involved in Your Care
With your permission, we may share relevant information with:
Family members
Caregivers
Guardians
Other individuals involved in your care
Required by Law
We may disclose your information when required by federal, state, or local law, including:
Court orders or subpoenas
Public health reporting
Law enforcement requests
Government oversight activities
Serious Threat to Health or Safety
We may disclose information when necessary to prevent or lessen a serious and imminent threat to your health or safety or the safety of another person.
Abuse, Neglect, or Domestic Violence
We may report suspected abuse, neglect, or domestic violence when required or permitted by law.
Special Protections for Mental Health Information
Mental health records may receive additional protections under federal and state laws. Certain psychotherapy notes are afforded heightened confidentiality and generally require your written authorization before disclosure, except in limited circumstances permitted by law.
Uses and Disclosures Requiring Your Written Authorization
We will obtain your written authorization before:
Releasing psychotherapy notes (except where legally permitted)
Using your information for marketing purposes
Selling your protected health information
Sharing information not otherwise described in this Notice
You may revoke your authorization at any time in writing, except to the extent action has already been taken.
Your Rights
You have the following rights regarding your protected health information:
Right to Access
You may request access to or copies of your health records, subject to certain legal limitations.
Right to Request Amendments
You may request corrections or amendments to your records if you believe information is incorrect or incomplete.
Right to Request Restrictions
You may request restrictions on certain uses or disclosures of your information. We are not always required to agree to requested restrictions.
Right to Confidential Communications
You may request that we contact you in specific ways or at specific locations.
Right to an Accounting of Disclosures
You may request a list of certain disclosures we have made of your protected health information.
Right to a Paper or Electronic Copy of This Notice
You may request a copy of this Notice at any time.
Website and Electronic Communications
If you use our website or electronic communication tools, please be aware:
Email and electronic communications may not always be fully secure
Online forms may transmit personal information electronically
Our website may use cookies or analytics tools to improve user experience
We encourage clients not to transmit highly sensitive information through unsecured email.
Telehealth Services
If you participate in telehealth or virtual therapy services, Omni Wellness uses commercially reasonable safeguards to protect your privacy and confidentiality in accordance with applicable laws.
Minors
For minor clients, parents or legal guardians may have rights to access treatment information as permitted or required by law, subject to applicable confidentiality protections for minors.
Changes to This Notice
We reserve the right to revise this Notice at any time. Any revised Notice will apply to all protected health information we maintain and will be posted on our website with an updated effective date.
Questions or Complaints
If you believe your privacy rights have been violated or you have questions about this Notice, please contact:
Privacy Officer
N. E. Jackson
11140 Rockville Pike, Suite 100-585, Rockville, MD 20852
240.499.6111
info@myomniwellness.com
You may also file a complaint with the: U.S. Department of Health and Human Services without fear of retaliation.
Learn more at: HHS Office for Civil Rights
Acknowledgment
By receiving services from Omni Wellness, you acknowledge that you have been provided access to this Notice of Privacy Practices.
